Online Timesheet and Expense System

Online Timesheet and Expense System

Are your timesheets time consuming? Want to manage your team's timesheets quickly and easily? Manage your timesheet needs efficiently with the Online Timesheet and Expense System. We have now commenced the beta testing of the new Online Timesheet and Expense System, an online equivalent of the Excel Template! A new and separate online Web-Accountant™ portal has been created as a branded delivery platform using own names, logo and corporate colours. Full management of your own custom portal and the Online Timesheet and Expense System is done easily online. Users will find this an extremely practical tool with features including: Multi-users Dashboard and report graphs Easy stopwatch click for start/stop entries Full data output to Excel Have a look over the online documentation too and see just how easy this system is to use. How Much? The full Timesheet and Expense System (online and Excel template) is $375 for the first year, including your own custom portal for presenting the tool to your staff, or setting it up for your clients. This is included for our business members at no additional charge. The Excel template is branded for you and can be distributed as much as you like. The online system enables you to add different sets of completely separate timesheets for you and your clients and includes: Up to 25 active users Separate timesheet sets as required by you and your clients Independently managed settings Additional users are available at only $225 for every 25 additional users for the entire year!

 

Online Timesheet and Expense System - Features

The system is currently in beta testing phase before official release. The functionality below has either been implement already or is in current development and will be available soon.

The Online Timesheet and Expense System template features include:

• Custom branding and colours via Web-Accountant™ portal
• Easy System Setup for multiple timesheet sets
• Automatic new user email
• Multi-user and live data access
• Quick management of clients and tasks
• Easy and clear layout
• Start-stop click of a button entry recording
• Entry archive date locking previous entries at any time
• Dashboard for users
• Summary report for clients and tasks
• Analysis of charges, costs and simple profit
• Export to an Excel file with a single click
• Secure with SSL encryption
• Automatic updates and backup
• Clear online documentation
• Development Desk for feature requests

Custom branding and colours via Web-Accountant™ portal

A separate online Web-Accountant™ portal provides you with a branded delivery platform using your own identity with logo and corporate colours. Full management of your own custom portal is done easily online.

Easy System Setup for multiple timesheet sets

Timesheet System Setup is done easily online for multiple independent timesheet sets and users. You can enable it for new clients and users, and give them administration access to their own systems for managing users themselves.

Automatic new user email

When new users are added to the system, user emails are automatically sent from your Web-Accountant™ portal with personal access details and link.

Multi-user and live data access

Users can all access the system at the same time from any internet connection. Administrators can then view all entry data live.

Quick management of clients and tasks

You can add as many clients and tasks as you like. The Online Timesheet and Expense System is flexible to use for you and your clients.

Easy and clear layout

The system is developed with user feedback, with simplicity making it easy for users to jump straight in with a clear and intuitive layout.

Start-stop click of a button entry recording

No need to watch the time, just a click of the stopwatch for logging the start/stop times and the entries are recorded for you. Clients and tasks can be quickly selected at any time for an entry from drop-down lists.

Entry archive date locking previous entries at any time

At any time you want to lock the entries that have been made to a point in time, just select the date and users will only be able to add or edit entries after this.

Dashboard for users

Users see a set of clear charts showing visually what and how their time has been spent in the current period..

Summary report for clients and tasks

See clear summary reports on the hours spent for each client, task and team member.

Analysis of charges, costs and simple profit

Rates are stored for each client and task, and costs for each team member. Reports then show you what your billings are for each client and tasks, your costs for each client and team member and a simple profit summary for each client. *Coming Soon

Export to an Excel file with a single click

Administrators can see entries for all users, and filter these by clients, tasks, and team members. A single click of the Excel icon and the data will be exported instantly to file.

Secure with SSL encryption

Secure online encryption gives you confidence in the storage of your timesheet data.

Automatic updates and backup

Daily automated offsite backups are made securely with no risk of data loss. Updates are made regularly to the system so you don't need to worry about software installation or updates for the latest features and functionality.

Clear online documentation

Full instructions with pop-up screenshots will guide you through the system and how it works. Available in the Online Documentation section.

Development Desk

You're not just getting an online tool, but an ongoing service. You might have slightly different needs to what this does, or your needs might change in the future.

You also receive ongoing development to meet your needs now, and in the future. Our Development Desk is free and easy to use for all members.

So if there's something you would like, save yourself the trouble and let us know!

 

Online Timesheet and Expense System - Screenshots

Below are screenshots you can enlarge to see how the system appears in a web browser.

Bear in mind this will be branded for your business with your own Web-Accountant portal!

Free 2 Month Trial

To help you decide whether the Online Timesheet and Expense System is the solution for you and your clients we've introduced a free 2 month trial!

The trial has no feature restrictions and after the 2 months we'll keep all your data for at least 3 months. It will all still be accessible, with the only change being unable to add new entries.

Visit the Free Trial page to start your free trial today!

Free Trial!

Timesheet Management System - Excel Template

An Excel Template is also provided if you or your clients prefer to use this. A trial download is also available for download by members.

Our Timesheet Management System sets timesheets with clients, tasks and your team members. From this, timesheets can be exported for your team members to use and imported back into the system to show summary information and analysis.

The Timesheet Management System template features include:

• Unlimited management of clients, tasks and team members
• Automatic timesheet creation
• Import/export for individual time recording
• Start-stop click of a button recording
• Summary report of all hours by client and task
• Analysis of charges, costs and simple profit
• Password protection for rates and reports
• Creates instant archives
• No knowledge of Excel formula needed
• Online step-by-step guide
• Easy worksheet layout with marked areas and drop-down choices
• Designed for Excel for Windows versions 2000 to 2007
• Branded for your business

Unlimited management of clients, tasks and team members

You can add as many clients, tasks and team members as you like. The only limits are Excel.  These categories can also be changed, so if you need it to manage projects rather than clients - just change it.  The Timesheet Management System is flexible to use for you and your clients.

Automatic timesheet creation

Just adding a member to your team will automatically create a timesheet for them - already setup labelled and with the clients and tasks.

Import/export for individual time recording

For individuals to manage their own timesheets separately, with a click you can export their timesheet and when they have submitted it completed you can import it straight back into your Timesheet Management System.

Start-stop click of a button recording

No need to watch the time, just a click to for logging the start/stop times are the rest is done for you. Overnight shift work automatically splits the entry for the next day.

Summary reports of all hours by client, task and team member

See clear summary reports on the hours spent for each client, task and team member.

Analysis of charges, costs and simple profit

Rates are stored for each client and task, and costs for each team member.  Reports then show you what your billings are for each client and tasks, your costs for each client and team member and a simple profit summary for each client.

Password protection for rates and reports

The confidential elements of rates and reports have a second layer of password security included. So if your Timesheet Management System can be accessed or used by others, you can have this confidential information hidden from view.

Creates Instant Archives

A single click instantly archives your current data - a small file with just the info you need for future reference or to use in further analysis.  This feature is also enabled on the timesheets exported for individuals so they can keep an archive easily themselves of their own timesheets.

Minimal Excel Knowledge and with a Simple Layout

With a simple layout and areas marked where entries can be made, this Excel template is easy for everyone to use. To protect the user - flexible formula has been locked in so you needn't worry about understanding how it works behind the scenes... just select the settings you need from lists and you are ready to go!

Online Step-By-Step Guide

Full step-by-step instructions with pop-up screenshots will guide you through the system and how it works. Available in our Online Documentation section.

Branded for your Business

As with most of our Excel templates, these are branded to build your business image. Accountants and Bookkeepers can provide a professional timesheets to clients for their own use. Add value to your clients by providing them with your branded Timesheet Management System.

Development Desk

You're not just getting a template, but an ongoing service. You might have slightly different needs to what this template does, or your needs might change in the future.

You also get ongoing development to meet your needs now, and in the future. Our Development Desk is free and easy to use for all members and template purchasers. There's no need for you to spend time on formula, or trying to add functions - let us do it for you.

So if there's something you would like, save yourself the trouble and let us know!