Online Cash Book System

Online Cash Book System

Need an easy to use accounts solution for clients to use? Something to allows them to enter transactions easily whilst reducing errors? The Online Cash Book System is clean, simple and affordable software tool for capturing transactions, without the expense of over-powered or complicated software. It makes light work for your clients that want to keep their own records. Something any of your clients would be able to use and you can relax knowing accurate accounts can be kept and reconciled easily. The online Web-Accountant™ portal becomes your branded delivery platform for presenting online tools. It uses your own name, logo and corporate colours. Full management of your own custom portal and the Online Cash Book System is done easily online. Users will find this an extremely practical tool with features including: Custom branding and colours via Web-Accountant™ portal Easy System Setup for multiple cash books Multi-user and live data access Full double entry processing Sales and Purchase Ledgers Simple and Clear Bank Reconciliations User permission controls Detailed transaction reporting Full data output to Excel *Coming Soon How Much? On it's own, the full Cash Book System (online and Excel template) is $375 for the first year, including your own custom Web-Accountant™ portal. For our Platinum Members it's all included at no additional charge! The Excel template is branded for you and can be distributed as much as you like. The online system enables you to add different Cash Books for you and your clients and includes: Up to 10 active systems Independently managed settings Custom branded via Web-Accountant™ portal Additional systems are available at only $225 for every 10 additional cash books for the entire year!

 

Online Cash Book System - Features

The system is currently in beta testing phase before official release. The functionality below has either been implemented already or is in current development and will be available very soon.

The Online Cash Book System features include:

• Custom branding and colours via Web-Accountant™ portal
• Easy System Setup for multiple cash books
• Automatic new user email
• Multi-user and live data access
• Full double entry processing
• Easily add and manage accounts
• Sales and Purchase Ledgers
• Simple and Clear Bank Reconciliations
• User permission controls
• Detailed transaction reporting
• Full data output to Excel *Coming Soon
• Secure with SSL encryption
• Automatic updates and backup
• Clear online documentation *Coming Soon
• Online Development Desk

Custom branding and colours via Web-Accountant™ portal

The separate online Web-Accountant™ portal provides you with a branded delivery platform using your own identity with logo and corporate colours. Full management of your own custom portal is done easily online.

Easy System Setup for multiple cash books

Cash Book System Setup is done easily online for multiple independent systems and users. You can enable it for new clients and users, and give them administration access to their own systems for managing users themselves.

Automatic new user email

When new users are added to the system, user emails are automatically sent from your Web-Accountant™ portal with personal access details and link.

Multi-user and live data access

Users can all access the system at the same time from any internet connection. Administrators can then view all entry data live.

Full double entry processing

All transactions are fully processed behind the scenes with the appropriate debits and credits to the accounts.

Easily add and manage accounts

Accounts are easily added to the system as required and set as a specific type of account. These accounts are then controlled for transaction entry selection to reduce posting errors.

Sales and Purchase Ledgers

A simple and easy way for businesses to keep records for Customers and Suppliers using these optional ledgers. The transaction processing is kept simple for all users. Once an item type is selected such as invoice, payment or receipt, it will automatically set the account choice to be either a receipt/payment account or a payment method type.

Simple and Clear Bank Reconciliations

Handle the bank reconciliation in an accurate yet simple way. Just enter the statement date and balance then mark and date the transactions. Once balanced it can be closed to display clearly reconciled reports.

User permission controls

Bank reconciliations can be performed any time, with simple entries and clearly reconciled reports.

Detailed transaction reporting

Detailed transaction reporting for import to other software.

Secure with SSL encryption

Secure online encryption gives you confidence in the storage of your client data.

Automatic updates and backup

Daily automated offsite backups are made securely with no risk of data loss. Updates are made regularly to the system so you don't need to worry about software installation or updates for the latest features and functionality.

Clear online documentation

Full instructions with pop-up screenshots will guide you through the system and how it works. Available in the Online Documentation section.

Development Desk

You're not just getting an online tool, but an ongoing service. You might have slightly different needs to what this does, or your needs might change in the future.

You also receive ongoing development to meet your needs now, and in the future. Our Development Desk is free and easy to use for all members.

So if there's something you would like, save yourself the trouble and let us know!

 

Online Cash Book System - Screenshots

Below are screenshots you can enlarge to see how the system appears in a web browser.

Bear in mind this will be branded for your business with your own Web-Accountant™ portal!

Free 2 Month Trial

To help you decide whether the Online Cash Book System is the solution for you and your clients we've introduced a free 2 month trial!

The trial has no feature restrictions and after the 2 months we'll keep all your data for at least 3 months. It will all still be accessible, with the only change being unable to add new entries.

Visit the Free Trial page to start your free trial today!

Free Trial!

Cash Book System - Excel Template

An Excel Template is also provided if you or your clients prefer to use this. A trial download is also available for download by members.

The Cash Book System template features include:

• Allows customised income and expense items
• Sales and Purchase Ledgers - simple and easy to use
• Unlimited accounts added or inserted with a click of the button
• Simplified and clear bank reconciliations
• Summary reports for Profit & Loss and Cash Flow
• Aged Customer and Supplier Summary Reports at a glance
• Trial Balance with Monthly Movement and YTD Balance
• Additional Analysis for departments, sales teams etc
• No knowledge of Excel formula needed
• Online step-by-step guide
• Easy worksheet layout with marked areas and drop-down choices
• Automatic updates and notifications
• Designed for Excel for Windows versions 2000 to 2007
• Branded for your business

Sales and Purchase Ledgers

A simple and easy way for businesses to keep records for Customers and Suppliers.  The transaction processing has been kept simple for all users. Once a item type is selected such as invoice, payment or receipt, it will automatically set the account choice to be either an receipt/payment account or a payment method type.

Simplified Bank Reconciliations

This system will handle the bank reconciliation in an accurate yet simple way just mark and date transactions shown on the bank statement and entering the balance at the end of a period.

Summary Reports

Summary reports are presented within this Excel template in a familiar Profit and Loss style report. This report is displayed monthly so you can easily compare.

Trial Balance

A clear and easy to use Trial Balance report providing a list of all accounts and their debit and credit balances, as well as a single column total. This report also includes movement for all accounts in the current month, as well as the YTD balances.

Cash or Accrual Based VAT

VAT can be dealt with on a cash or accrual basis, chosen from a simple drop-down option. Error checking ensures VAT claimed on a cash basis for payments and receipts doesn't exceed those on the invoices.

VAT Returns

The Cash Book System presents clear VAT Returns, collating the data as you would expect and presenting it just as the VAT Return itself.

Unlimited Add or Insert Accounts

All payments and receipts (income and expenses), methods of payment, customers and suppliers can have additional ones added or inserted at any time. All drop-down selections and summary reports are instantly updated.

Additional Analysis

Further analysis can be applied to transactions for departments, sales teams, budget managers and so on - with a summary report filtered to show analysis for any month or the entire current year.

Minimal Excel Knowledge and with a Simple Layout

With a consistent layout and areas marked where entries can be made, this Excel template is easy for everyone to use. To protect the user - flexible formula has been locked in so you needn't worry about understanding how it works behind the scenes... just select the settings you need from lists and you are ready to go!

Online Step-By-Step Guide

Full step-by-step instructions with pop-up screenshots to guide you through the system and how it works. Available at our Online Documentations section.

Automatic Updates and Notifications

When a new version of the Cash Book System is released, your Excel template will automatically notify you and your clients that a new version is available. Updating is then easy with a 'click of a button' to update all data from the previous version.

Branded for your Business

As with most of our Excel templates, these are branded to build your business image. This makes an excellent marketing tool, a professional template you can provide to your clients, letting them maintain clear records in your Cash Book System.

Development Desk

You're not just getting a template, but an ongoing service. You might have slightly different needs to what this template does, or your needs might change in the future.

You also get ongoing development to meet your needs now, and in the future. Our Development Desk is free and easy to use for all members and template purchasers. There's no need for you to spend time on formula, or trying to add functions - let us do it for you.

So if there's something you would like, save yourself the trouble and let us know!